If you’re going to place something in the auction this link will be helpful in guiding you through filling out the paperwork for your auction items.
Anyone at the meeting may bid on an item, however, only members of the club may submit items for auction. Each member (including junior members) may submit up to 5 lots for the auction.
Each item submitted for auction must have an Auction Card submitted with it. In addition to the auction cards, members must fill out an Auction Summary Form which lists all lots from that member. This is used by the Treasurer to easily and quickly tally what is owed that member at the end of the auction.
The Auction Card is used by the auctioneer to introduce the item for auction. It will also be used by the Secretary to help track what the item sells for in order to correctly total and pay you for your auction lots. Each card must have some important information filled out before you submit each lot. You can have these filled out before you arrive, or we will have a stack of these available for you to fill out if you want to wait until you get to the meeting. Below is what a properly filled out auction card looks like. Please take some time to look at the example so you can properly fill out your auction card (you can click the picture to enlarge the image).
Along with the Auction Card you will also need to fill out parts of an Auction Summary form. This form is used by Treasurer in order to keep track and double check your running auction total with the Secretary. It is important that this form also be filled out correctly in order for the Treasurer and Secretary to ensure that they are accurate in totaling your money. Below is an example of an Auction List form and how to fill it out. Please take some time to look at the example so you can properly fill out your auction form (you can click the picture to enlarge the image).
If you are interested in submitting items for the auction and would like to have your action cards and summary forms filled out ahead of time, click here to be taken to the PDF download links. As a reminder only club members can submit items to the auction.